Intake
ABA Therapy Enrollment
To Start the Intake Process For ABA Therapy, Please Contact Our Intake Team
Once you get in touch with us, we will send you the intake packet to complete and request any additional documentation.
What to Expect During Our Intake Process
Begin your child’s path today! From initial inquiry to their first session with their clinical team, the journey usually spans 6-9 weeks. During this period, we'll assist you through the intake steps and pair your child with a committed clinical team.
Step 1: Submit an initial referral or self-inquiry
When we receive a referral (or a self-inquiry), we send out the intake packet and request any additional documentation needed, such as psychological evaluations, IEPs, or supporting clinical documentation.
Step 2: Confirmation of Benefits (3-5 Days)
We require your insurance card to verify your ABA benefits with your insurance provider, and depending on the funder, we may receive a quicker response.
Step 3: Request Authorization With the Funder (7-14 Days)
To proceed, we need the intake packet filled out completely and all requested documentation submitted. Once we have everything, we can request authorization, a process that typically takes 7-14 business days. However, this timeframe may vary or extend beyond 14 days depending on factors like the season, the funder's requirements, or if additional documentation is needed.
Step 4: Initial Assessment (30 Days)
The Assessment Process begins with two observations. Typically, the two observations occur via telehealth through Google Meet or Zoom, which typically takes about 30 days to complete. Afterward, our assessor will prepare a detailed assessment report. This report will undergo a review process to ensure all necessary information for your insurance provider is accurate and complete.
Step 5: Treatment Plan Insurance Approval (7-14 Days)
We request treatment authorization based on the recommendations in the Assessment report. Once the report is submitted to your insurance provider, we await authorization, which typically takes 7-14 business days.
Step 6: Services Begin
Once we receive treatment authorization, we'll assign your child to a treatment team. The team will then contact your family to start scheduling services.
Total time to receive clinical services is between 30-45 days from the first assessment appointment with the BCBA/Assessor.
In-Network Coverage
We currently provide services for individuals with the following insurances: Anthem, Optum, TriCare, Partnership, North Bay Regional Center, Kaiser, and Catalight Care Services as a vendor for Kaiser clients. For other insurances, out-of-network eligibility may apply.
